Published: Jun 25, 2026
  • Full Time
  • Remote
Position
  • Position
  • Full Time
  • Remote

Operations & Events Coordinator

Operations & Events Coordinator
Published: Jun 25, 2026

FRI’s Operations team maintains the core infrastructure that keeps the wider team focused on their highest-impact work and acts as a force multiplier for every project and team member. As our portfolio grows, we’re looking for an Operations & Events Coordinator to take ownership of the day-to-day logistics that keep our events, hiring, and project coordination running smoothly. There is room to develop ownership and help shape these areas, where it’s a good fit.

The role

The exact scope will depend on your skillset, with events, hiring, and project operations making up the largest share. Example tasks include:

  • Planning and executing three week-long staff retreats per year, including venue research, vendor coordination, agenda design, logistics, and on-site support
  • Administering org-wide virtual meetings, such as our research discussion series and monthly social calls
  • Acting as the first point of contact for candidate queries, supporting hiring workflows, including screening initial applications, and maintaining applicant tracking records
  • Providing direct operational support to research projects, such as communicating with research participants and managing publication outreach
  • Tracking project statuses and capacity
  • Keeping our project summaries and other cross-organizational resources current, and improving how that’s done
  • Other small administrative tasks as needed

Our small Operations team regularly steps outside of their specific areas of responsibility to support our highest priorities. As a rule of thumb, you can expect your day-to-day work to be made up of 70% of your regular scope and 30% cross-cutting work.

Qualifications

We’re looking for someone who has:

  • Strong organizational skills and attention to detail
  • A track record of taking initiative and owning projects from start to finish
  • Clear, explicit communicator with fluency in English
  • Strong writing and numeracy skills
  • The ability to work productively in a self-directed, remote environment
  • Comfort taking on new challenges and learning new tools – we particularly value proactive and effective use of time-saving tools such as automated workflows and LLMs
  • The ability to keep multiple workstreams moving at once, including tracking deadlines, juggling competing priorities, and keeping stakeholders informed

We believe people with a range of experience levels could thrive in this role, and we’re glad to consider entry-level candidates who demonstrate strong potential. The ideal candidate would also have the following characteristics, but do not let this list prevent you from applying:

  • Proficiency with Google Workspace and project-management software such as Asana
  • Experience planning and running in-person events, including vendor coordination and budget management
  • Experience working in a scientific research, nonprofit, or other mission-driven environment
  • A track record of improving systems and processes, not just running them
We highly encourage you to apply, even if you don’t feel completely qualified. Some of the best people we’ve worked with in our careers felt underqualified when they first applied, and we’re glad they did so anyway.
The fine print

Role details

  • We prefer full-time but are open to part-time roles for the right candidate.
  • The salary reference for this role is $72k for someone based in a major US city. The range is $64,800–$79,200, depending on location.
  • This role is remote-first. You must be able to attend three week-long staff retreats (held in the US and EU) per year in person, as executing the retreats is a core responsibility for this role.
  • Team members can work whichever hours of the day work for them, but must be consistently available between our core hours of 11 am and 3 pm ET.
  • We are able to hire people in most countries, provided they have pre-existing work authorization for that country. Team members based outside the U.S. will be employed through an employer of record (EOR) service in their country of residency.
  • We provide 80% contribution towards fully-funded health insurance for staff, 30 days per year of paid time off (including public holidays), 10 days of paid sick leave, and a homeworking budget, among other benefits. Exact benefits may vary based on local requirements.

Application process

We are reviewing applications on a rolling basis and will prioritize candidates who apply early. The final deadline for applications is Sunday, August 2nd, 2026.

We may take down this job posting early if the role is filled before the application deadline.

The application process will involve:

  • An initial application
  • A 30-minute skills assessment
  • A paid 4-hour work test
  • Up to three 45-minute interviews with members of our team
Apply